The AMAA is required by the Privacy Act 1988 (Cth) (Privacy Act) to comply with the National Privacy Principles (NPP) (subject to the other provisions of the Privacy Act). The NPPs regulate the manner in which personal information is handled throughout its life cycle, from collection to use and disclosure, storage, accessibility and disposal. Audited Media is also required to comply with the Spam Act 2003 (Cth) (Spam Act) and the Do Not Call Register Act 2006 (Cth) (Do Not Call Register Act).
What is personal information?
Personal information is information or an opinion, in any form and whether true or not, about an individual whose identity is apparent or can reasonably be ascertained from the information or opinion. Examples include an individual's name, address, contact number and email address.
Special provisions apply to the collection of personal information which is sensitive information. Sensitive information includes information about a person's membership of a professional or trade association.
Collection of personal information by the AMAA
To the extent required by the Privacy Act:
The AMAA will not collect personal information about you unless that information is necessary for one or more of our functions or activities
The AMAA will collect personal information only by lawful and fair means and not in an unreasonably intrusive manner
When the AMAA collects personal information directly from you, we will take reasonable steps at or before the time of collection to ensure that you are aware of certain key matters, such as the purposes for which we are collecting the information, the organisations (or types of organisations) to which we would normally disclose information of that kind, the fact that you are able to access the information and how to contact us (for example, where personal information is collected on a form, we will generally include a written privacy statement on the form which sets out these details).
The AMAA will collect your personal information directly from you where it is reasonable and practicable to do so. Where the AMAA collect information about you from a third party, we will still take reasonable steps to ensure that you are made aware of the details set out above.
Use and disclosure of personal information by the AMAA
If the AMAA use or disclose your personal information for a purpose (secondary purpose) other than the main reason for which it was originally collected (primary purpose), to the extent required by the Privacy Act, we will ensure that:
The secondary purpose is related to the primary purpose of collection (and directly related in the case of sensitive information), and you would reasonably expect that the AMAA would use or disclose your information in that way;
You have consented to the use or disclosure of your personal information for the secondary purpose:
- the use or disclosure is required or authorised by or under law; or
- the use or disclosure is otherwise permitted by the Privacy Act (for example, as a necessary part of an investigation of suspected unlawful activity)
Why do the AMAA collect personal information?
The AMAA collect personal information for a range of purposes, including to:
process applications for membership and membership renewals
manage membership of the AMAA
record and maintain memberships details
provide information on services and benefits available to members
notify members about the AMAA events
ensure compliance with the AMAA Rules and By-Laws
proceed with the AMAA audit activities
From time to time, the AMAA may survey their members on a range of issues such as marketing surveys, Audit and Compliance surveys. These surveys help us to identify and analyse the ongoing needs of our members and the quality of our services. If you do not wish to participate in these surveys, please let us know (our contact details are provided at the end of this policy).
If you are a prospective member and you give us your consent, we may also use your personal information to provide you with information about the AMAA and our current and future membership benefits. You can let us know at any time if you no longer wish to be contacted for this purpose. Your consent will remain current until you advise us otherwise.
How might we contact you?
We may contact you in a variety of ways, including by mail, email, telephone or facsimile.
We will not send you any commercial electronic messages such as SMSs or emails unless this is permitted by the Spam Act (for example, if we have your express or inferred consent to do so). Any commercial electronic message that we send will identify the AMAA as the sender and will include our contact details. The message will also provide an unsubscribe facility. If you do not wish to receive commercial electronic messages from us, please let us know.
Do Not Call Register
We will not call you on a number listed on the Do Not Call Register unless this is permitted under the Do Not Call Register Act and related instruments (for example, if we have your express or inferred consent to do so). If you do not wish us to call you on a particular number, please let us know (our contact details are provided at the end of this policy).
When does the AMAA disclose personal information to third parties?
In performing our functions and activities, we may need to disclose personal information to third parties.
Third parties with whom the AMAA may share your personal information include, where appropriate:
universities and other education providers to performed under reference checking process for future employment
government and regulatory bodies such as the Department of Immigration and Citizenship, Australian Education International, Employment and Workplace Relations for the purpose, for example, of assessing qualification of potential applicant for a position with the AMAA.
financial institutions for payment processing
other professional bodies, for the purpose of reference checking
Data quality and security
To the extent required by the Privacy Act, the AMAA will take reasonable steps to:
make sure that the personal information that we collect, use and disclose is accurate, complete and up-to-date
protect the personal information that we hold from misuse and loss and from unauthorised access, modification or disclosure
destroy or permanently de-identify personal information that is no longer needed for any purpose that is permitted by the Privacy Act
The AMAA will generally provide individuals with the option of not identifying themselves when entering into transactions when it is lawful and practicable to do so.
Use of Commonwealth government identifiers
The AMAA will not use Commonwealth government identifiers (Identifiers) (such as Medicare numbers) as its own identifier of individuals. We will only use or disclose Identifiers in the circumstances permitted by the Privacy Act.
Access and correction of your personal information
Please contact the AMAA if you would like to access or correct the personal information that we hold about you. The AMAA will generally provide you with access to your personal information (although a fee may be imposed), and will take reasonable steps to amend any personal information that is incorrect. In some circumstances, the AMAA may not permit access to your personal information, or may refuse to correct your personal information, in which case we will provide you with reasons for this decision.
Please contact the AMAA if you have any queries about the personal information that is held about you or the way we handle that personal information.The AMAA contact details for privacy queries are set out below.
Audited Media Privacy Contact
AMAA, Privacy Officer, Level 8, 15 Blue Street, North Sydney, NSW 2060
Tel: 02 9954 9800
Please contact the AMAA's privacy contact using the above details if you have any concerns or complaints about the manner in which your personal information has been collected or handled by the AMAA.